What We are Hearing: How Fund Directors are Improving Virtual Meetings
In a recent virtual MFDF Director Discussion Series, fund directors discussed how they are adapting to virtual meetings. Here are a few takeaways that may be helpful for other boards as they navigate the virtual meeting environment.
- Clarify rules in advance. Consider sending a pre-meeting email with proper virtual meeting etiquette, including whether participants should use laptops or tablets instead of a phone, whether and how the hand-raising and chat functions will be deployed.
- Take frequent breaks to reduce monotony and screen fatigue.
- Break meetings into smaller, more manageable bites over a longer period. E.g., a two-day meeting can be lengthened to three days in 2-3-hour segments.
- Consider pre-recording presentations from management staff or service providers and emailing the video presentation before the meeting to allow enough time to digest the information and improve quality of feedback.
- Consider an informal virtual meeting for directors only before the meeting, much like the board dinner,to foster camaraderie and to discuss agenda items informally.